While most families want to create a casual relationship with the person caring for their children, it’s very important to create clear lines of communication with as much information in writing as possible.
Both families should create a nanny contract, leaving your new nanny with time to review it and the freedom to ask questions and adjust it as needed.
The same is true for your family-family contract. This document will help you create rules together so you know what to do if you hit a curveball.
Both of these contracts are working documents, and should be adjusted as you see fit.
This is a formal document that both families and your nanny should sign to make sure all job requirements, expectations for paid time off, and termination rights are communicated. Have everyone fill out the sections below and then have each party sign.
Sample Nanny Contract
This contract is between (nanny name), (family name), and (second family name).
Start Date (and end date if known):
Due to our flexible work arrangement, one family must give at least ___ hours notice if extra hours are requested. The nanny has the right to reject this request.
Detail here how you might split the site location. Are you alternating days, weeks, months, etc?
W-2 and Tax Filing
You are responsible for reporting your wages to the IRS and the state. (Nanny Payroll Service Name) will be handling your W-2 at the end of the year and can answer any questions you have.
Additional Payment Items (if applicable)
Paid Time Off
List holiday dates below and check your annual calendar to see if these line up with week days
Provide insight on how vacation schedules will be determined between the families and nanny. For example, nanny chooses her 2+ weeks of vacation by x date and the families work around it; families choose one week of vacation they will be away and the nanny chooses one week of vacation; families will determine all vacation weeks)
Bonuses, Raises, and Reviews
We will conduct a 90-day, 6 month, and 12 month review. At the 12-month review time, a raise of ____% will be considered.
Please stay home if you have any of:
It is okay to come to work if you have:
We also hope that you will take good care of your health, getting much needed rest, have up-to-date vaccinations, receive annual flu shots, and _____________, especially during cold and flu season.
Phone Use and Social Media Policy
Music, Media, and Language
Please use your best judgement on what music and television programs are appropriate for the children. Give examples here of stations or artists not to listen to:
Remember, you are a role model, so please treat people with respect, be patient, and don’t swear.
Please keep in mind that our family is private, and we would like for you to keep what you learn about us private as well. If you have any concerns you want to discuss, please approach one of us at any time.
Reasons for termination include, but are not limited to:
Both families must agree to this termination.
If this termination is circumstantial (i.e family lay off or not the right fit) and not to any fault of your own, you will receive ______ weeks in severance payment, as well as any unpaid vacation time.
Signature of Nanny: _____________________
Signature of Family 1: _____________________
Signature of Family 2: _____________________